Careers

Museum Careers

Museum Careers

Title: Administrative Coordinator
State Role Title: ADMINISTRATIVE & OFFICE SPECIALIST III
Hiring Range: $40,000 - $45,000
Pay Band: 4
Agency: VA Museum of Natural History
Location: HEADQUARTERS
Agency Website: www.vmnh.net
Recruitment Type: General Public - G
Click here to apply via Virginia Jobs

DUTIES:

  • General office management
  • Generating and submitting required state reports
  • Maintaining official museum calendars, including the Executive Director’s (ED) calendar
  • Completes training as assigned
  • Manages office phone calls and emails
  • Providing donor database support to Advancement staff, including data entry, donor outreach, and donor research
  • Organizing official meetings, including Board of Trustees quarterly meetings and committee meetings
  • RSVP point of contact for Trustees for all meetings
  • Maintaining updated board and committee lists, with updated contact information
  • Posting official meeting notices as required by the Commonwealth
  • Compiling and reporting minutes
  • Organizing all meeting details, including location, setup, virtual connections, food and beverages, reimbursements, and troubleshooting
  • Serving as the point person for special museum-wide initiatives as assigned
  • Monitors accounts
  • Becomes clearing house for information
  • Schedules meetings in collaboration with staff
  • Serve as the VMNH FOIA Officer
  • Organize internal staff meetings
  • Organize staff evaluations in support of the Executive Director
  • Serve as a key staff point-person for the future VMNH-Waynesboro Branch Campus
  • Becomes clearing house for information
  • Schedules meetings in collaboration with staff
  • Supports museum events, including, but not limited to participation in Science festivals
    Member and supporter events

MINIMUM QUALIFICATIONS:
2-3 years of experience in a professional office environment
Experience with events, relationship building, and database management
Experience with Microsoft required
Additional Considerations

PREFERRED QUALIFICATIONS:
Bachelor’s degree preferred

SPECIAL INSTRUCTIONS:
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

APPLICATION PROCESS:
Only online applications are accepted. In addition to the online application, applicants must submit a cover letter and resume. These documents may be attached to the online application.

Closing date for applications is March 4, 2024.
The Commonwealth of Virginia online employment application is available at https://virginiajobs.peopleadmin.com/postings/.

Application review will begin March 5, 2024. If you have questions about the position or the application process, please contact the Human Resources Office at lynette.perkins@vmnh.virginia.gov.

The Virginia Museum of Natural History complies with E-Verify, which is an internet-based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

We are an equal opportunity employer. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability. The successful applicant must furnish proof of identity and employment eligibility and is subject to a background check.

Contact Information
Name: Lynette Perkins
Phone: 276-403-8522
Email: lynette.perkins@vmnh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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Please Visit Us Soon

Hours:

Tuesday - Saturday: 10am - 4pm
Sunday - Monday: Closed

Admission:

$10 for ages 18-59
$5 for ages 3-17, seniors 60+, and college students
FREE for children under 3, museum members, and members of ASTC participating institutions

My kids loved it. Drove an hour to it and worth it.

David H.

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